Selecting Registers will allow you to take a class register. Select a register from your class list to begin. Below is a view of the Register screen once it is opened.
Toggling the slider under your staff picture and name will switch between touch interface and keyboard input, allowing you to choose how you want to take your registers. The register marks correspond to SIMS, e.g. /, N, L, M. You can also add comments if you press on the speech bubbles beside your learners.
Additionally, there are options to add Homework, Behaviour, Achievement and to Floodfill marks. You can also add a learner to a lesson temporarily if required. You can also choose to select all learners, add tags, such as SEN, as well as meal options if enabled.
How to Take a Register
To take a register, select whether you would like to fill in the register using a mouse or a keyboard (not all information about various mark codes is available in the keyboard option). The learners are listed on the left and the attendance marks on the right.
To mark a learner Present, select the checkmark which will turn green. To record an Absence, select the cross.
Select the appropriate mark code for the learner's absence and click it. The mark code will be recorded in red indicating the reason for the absence.
To override a mark you have submitted, select a new mark code from the Absence (X) column. Alternatively, you can override an absence code and mark a pupil present if an error was made.
Certain mark codes may generate a confirmation message if you attempt to change them. This may be because the attendance officer has filled these in before the start of lessons. Consider carefully before changing these codes.
Tags: Learner tags, including SEN, PP, Medical, Gifted and Talented, etc., will be visible to the teacher when the Tags box is ticked— this includes information regarding Parental Consent. To view the parental consents, click on the learner.
Tags contain potentially sensitive data. Therefore, it is important to consider whether the tags are on before projecting a register.
Meal Options: Tick the Meal Options box to fill in what meal the learner is ordering/has for that day. Teachers can select which meal option each student has from the dropdown menu beside the AM or PM marks.
Teachers can select from Cash Cafeteria, Home, Other School (in the event the learner attends more than one school), Packed Lunch and School Meal. Furthermore, if a learner is absent, teachers can select 'Absent' from the dropdown menu options.
Lateness: To add late marks to your register, click on the Absence X icon. Select Late (L) before registers close to record a late pupil that arrives before registration. This will appear as a green L in the Present checkmark column. However, if a learner arrives late after registration is complete, select Late (U) after registers close which will appear as a red U in the absence column.
Late Minutes: To add late minutes to a learner, select the Comment bubble beside the learner's image. You can include comments regarding the learner here and submit late minutes.
Floodfill: In the event you would like to flood fill a register, select the Floodfill button in the top right-hand corner. Then, select which mark code you would like to input and click it.
The register will flood fill with the chosen mark code.
You can check learner information and permissions by clicking on a learner’s name in the register. Here you may see pronouns, SEND information, medical information, parental permissions and notes.
When you have finished your register, click on ‘Submit’.
Seating Plans in Registers
An Introduction to Seating Plans
To determine what seating plan to create, Edulink One selects the first scenario that matches and will use that scenario to determine what is displayed to the teacher or member of staff; for instance, if someone has already created a seating plan for that room. Moreover, the teacher is the teacher assigned to the register on SIMS.net, not the end-user, e.g. cover supervisors.
The order of checking for the existence of Seating Plans is:
- Edulink One first looks to see if there is a plan for this teacher and this
teaching group in this room. If there is, it displays it. - If there isn’t, it checks to see if there is a plan for the same teaching
group in this room (different teacher). If there is, it will display the plan
to include the furniture and the students which can be altered to your
liking. - If it can’t find either of the above it checks to see if any teacher has a
plan in this room with any teaching group. If they do it will display the
table layout only (because there’s not one with this group of students). - If none of these criteria is met, Edulink One checks to see if there is a table
layout. If there is, it displays it. - If there isn’t any of the above, Edulink One displays an empty room.
Getting Started
The first thing to do at the beginning of the school year is to create a table layout in Seating Plans as the first table layout created for your room is saved for anyone using it. It’s a good plan to do this as the layout will remain for anyone in the room, just be aware that the seating plan you create for a room can impact other teachers.
Furthermore, if there are teachers that teach the same class in the same room, it’s worth saving the entire seating plan with the students added so they benefit from the students being seated. They would be able to amend it and not affect the original plan, as any amendments you make to your seating plan after a ‘save’ will not be reflected anywhere else except for the same class/room.
Log in to Edulink One using the app or website, and locate the Registers icon on the homepage.
In the register, select the class you would like to create a seating plan for and click on it.
Once the register window opens, select the Seating Plan tab in the top left corner of the pane.
Adding Furniture
Firstly, begin with Room. Enter the dimensions of your room (meters), if you don't know the dimensions, you may be able to ask your site team or you can estimate the measurements.
Next, drag and drop the board into the white box to the right, positioning it to where it is located in the room. Then, drag and drop the table type you would like to use into the box, mirroring the layout of the room you have set up.
Room Set Up
If you need to turn the desks, e.g. to create group layouts or E/L shapes, use the rotate icon in the middle of each table. Click on the rotate icon to rotate the table into the correct position.
Rotate Table
It is important to note, any changes you make to a room layout after setting it up at the beginning of the year mean you will have to change each seating plan individually. Edulink One only 'copies' the original seating plan for your room the first time you create it; otherwise, you need to change each seating plan every time you make a change to furniture layout— this is the same for any other employee that uses that room.
Adding Learners
Add learners to your room once the furniture layout is complete. Click on the Students tab to add your learners to your room.
If you would like to see additional information about your learners, select the Additional Data dropdown menu at the top of the seating plan screen. You can choose from three areas: Assessment Areas, Behaviour and Achievement and Tags, which could include SEN, PP and EAL data.
Additionally, a feature of the student list is the latest grade (TAG, SAG or similar). You can search grades based on the latest data entry, autumn data or spring data. Use the up and down arrows to change the order of the list from low to high.
The data in the seating plan is customisable in the Seating Plans tab in the Administration Settings. However, this is limited to three sets of data due to user interface restrictions.
Following this, drag and drop the learners into the seating arrangement. Data regarding learners' grades and additional data (SEN, PP, G&T, etc...) will appear in the seating plan.
Click Save when you have completed your seating plan or to save the seating plan to return to it later.
Viewing, Printing and Downloading Seating Plans
To view your seating plan and to print it, click on the View Button.
Show Additional Data: Tick the Show Additional Data box to show the data on the printable/downloadable version of the seating plan.
Key: The key explains the meaning of the colour coded data circles, for instance, Pupil Premium (PP) students appear in purple.
Hide Photo: Select Hide Photo if you do not want the photo of the student to be visible on a printed or downloaded version of the seating plan. Additionally, hiding a photo will make the learner's full name visible.
Consider whether this data would be a breach of GDPR if planning to use it in an unsecured location.
Lastly, click the Print/Download button to print or download a file of the seating plan.
Downloading Seating Plans
To begin with, choose to open the file by selecting Open With or save the file by selecting Save File. Depending on what application you choose to open your seating plan with, you can save or print the file in that application (e.g. Photos).
If you save your file, it will be available in Downloads.
To return to the main register, click the X in the top right-hand corner. Check to see if your seating plan has been saved by entering the Seating Plans tab. Your seating plan will be located in the white box and will be configured to the specifications you entered.
Class Dashboard in Registers
Class dashboard allows teachers to view learner data for all pupils in a class. To begin, click on the Registers icon and select the class that you wish to view.
Select the Dashboard tab to view the data.
The class dashboard outlines the details for your learners. The example below is a Year 11 form group and it contains the information your administrator has enabled. It is important to note that every school is different and not all of the fields will be visible if your Edulink One administrator has not enabled them.
The class dashboard covers the following areas but not all may be visible: learner name, form group, house, medical information, pupil premium, EAL, SEN code, behaviour points count, achievement points count, attendance data and assessment data.
If included, assessment data aspects can be colour coded by the administrator using conditional formatting.
Should you have any issues or questions regarding this help guide, please log a ticket via the helpdesk or email servicedesk@pkat.co.uk
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article